Parts on the work order
Auto parts on the work order: how to track them without a stock module
In 4mygarage, parts appear as lines on the work order, with quantity and price, the same way operations do. That shows which parts went on each car and what they cost. It does not show how many parts are left on the shelf. The difference matters when you choose a system or build a table.
What the app tracks
- The parts fitted on each vehicle, on the work order that asked for them.
- Quantity and price per line, with the total calculated from the lines.
- The catalogue can keep parts with a default price, so you can pick them quickly.
What it does not track
- Stock quantities and goods receipts.
- Minimum-stock or reorder alerts.
- Stock valuation methods, such as FIFO.
What to do if you need stock
- If you need physical stock, keep it in a separate sheet or a dedicated stock program.
- Write the part and the quantity fitted on the work order, so you can compare consumption with the stock sheet.
- When you choose software, ask explicitly whether it has a stock module. Don't assume.
- Each month, check the difference between parts bought and parts fitted on orders.
Why the line on the order matters
A parts line on the work order tells you who asked for it and which car it went into. A stock figure only tells you how many are left. For a service that wants to know what each job costs, the first is the useful information.